Privacy Policy - Security Deposit Management for Landlords and Tenants

Last Updated: June 11, 2025

1. Introduction

This Privacy Policy describes how EEEAdvisor, Inc. doing business as DepositProof (“DepositProof,” “we,” “us,” or “our”) collects, uses, discloses, and safeguards your personal information through our websites (including https://depositproof.com), mobile applications, browser extensions, and related services (collectively, the “Services”).

This Privacy Policy applies to users globally, including those in the United States, European Economic Area (EEA), United Kingdom (UK), Canada, and Australia. It explains your rights, how we protect your information, and how you can contact us.

By using our Services, you agree to the practices described in this Privacy Policy. If we materially change how we use your data, we will update this Policy and seek additional consent where required by law.

2. Definitions

Personal Information / Personal Data: Any information that relates to an identified or identifiable individual. This includes names, contact details, IP addresses, location data, payment information, device data, and user-generated content.
Sensitive Personal Information: Information revealing racial or ethnic origin, precise geolocation, or other information defined as sensitive under applicable law.

3. Information We Collect

We collect information in the following ways:

A. Information You Provide:

Contact details (name, email, address, phone)
Login credentials (username, password)
Payment data (credit card, billing address)
Demographic data (age, gender)
Preferences and survey responses
User content (images, reports, reviews)
Communications with us (chat, email)

B. Automatically Collected Information:

IP address, browser type, operating system
Usage and clickstream data
Device identifiers and geolocation
Pages visited, session duration, and referral sources
Mobile app usage and analytics

C. Information from Third Parties:

Social media platforms (e.g., Facebook, Twitter, LinkedIn)
Public databases (e.g., USPS)
Marketing partners and vendors

We do not knowingly collect personal information from children under the age of 13 (or 16 where applicable). See Section 13 for more details.

4. How We Use Personal Information

We use your information for the following purposes:

To provide, maintain, and improve our Services
To personalize content and user experience
To process transactions and billing
To send transactional and promotional communications (with your consent, where required)
For analytics and business intelligence
For legal compliance and to protect against fraud or misuse
To respond to user requests and provide support

5. Legal Bases for Processing (EEA/UK only)

We process personal data based on the following:

Contractual necessity
Legal obligation
Legitimate interests (e.g., fraud prevention, service improvement)
Consent (e.g., for marketing and certain cookie use)

6. Sharing and Disclosure

We may share your information with:

Our affiliates and subsidiaries
Service providers under binding agreements
Application marketplaces (e.g., App Store, Google Play)
Government authorities where legally required
Parties in business transfers (e.g., merger or acquisition)

We do not sell your personal information. However, if we use data for cross-context behavioral advertising, we will provide a clear opt-out mechanism.

7. Cookies and Tracking Technologies

We use cookies, SDKs, and pixels to:

Enable core website functionality
Analyze performance and usage
Personalize your experience
Provide targeted advertising (with your consent)

You can control cookies through your browser settings. EU/UK users will see a cookie banner allowing them to accept or reject non-essential cookies. We honor Global Privacy Control (GPC) signals.

8. Data Retention

We retain your personal data only as long as necessary for the purposes described or as required by law. We periodically review retention periods and securely delete or anonymize data when no longer needed.

9. Your Rights

Depending on your location, you may have the following rights:

United States (CCPA/CPRA – California):

Right to know, delete, correct, and opt-out of sale/sharing
Right to limit use of sensitive personal information
Right to non-discrimination for exercising your rights

European Union/United Kingdom (GDPR/UK GDPR):

Right of access, rectification, erasure, restriction, objection, portability, and to withdraw consent
Right not to be subject to automated decision-making without safeguards

Canada (PIPEDA):

Right to access, correct, and withdraw consent

Australia:

Right to access and correct your personal information
Right to complain to the Office of the Australian Information Commissioner

You can exercise your rights by contacting us at info@DepositProof.com.

10. International Transfers

Your data may be transferred to and processed in countries outside your jurisdiction, including the United States. We use appropriate safeguards such as Standard Contractual Clauses and data processing agreements where required by law.

11. Data Security

We implement appropriate technical and organizational safeguards to protect your personal information, including:

Encryption of data in transit and at rest
Access controls and authentication protocols
Regular security audits and risk assessments

However, no system is completely secure. Users are responsible for protecting their account credentials.

12. Children’s Privacy

We do not knowingly collect personal information from children under 13 (or under 16 in certain jurisdictions). If we learn that a child has provided us with personal data, we will take steps to delete that information.

Parents can contact us at info@DepositProof.com to review or delete their child’s data.

13. Contact Us

If you have any questions or wish to exercise your privacy rights, please contact:

EEEAdvisor, Inc. dba DepositProof
Attn: Privacy Officer
2500 Red Hill Ave., Suite 200
Santa Ana, CA 92705, USA
Email: info@DepositProof.com

If you are in the UK or EU, you may also contact your local data protection authority to lodge a complaint.

14. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. When we do, we will revise the “Last Updated” date above and, where legally required, notify you or obtain your consent.

15. Governing Law

This Privacy Policy is governed by the laws of the State of California, United States, without regard to conflict of law principles. Your use of our Services may also be subject to additional local laws based on your location.